Monitoringinvolves:

  • The tasks associated with recording and for general management support - memos of partnership meetings, reporting and financial accounts for funders
  • Support to technical interventions with the target group - pedagogical and technical files, including instruments such as individual diagnostic sheets, follow-up sheets, attendance sheets, activity assessment sheets).

When planning and implementing the monitoring tasks, it is advisable to coordinate two processes during the course of your programme.

One of them is the continued follow-up of activities. Which guidelines (and recording tools) will the team follow? How will your team prepare, implement and record their activities? Particularly during direct work with target groups - besides the information generated by regular activities, such as attendance sheets or meeting memos - it is important to create tools that record different kinds of information. This information could be: new information about programme beneficiaries; info about changes in their behaviour or living conditions; relevant data about how the programme is engaging and influencing other partners; or data related to the programme’s public visibility.

The other process is about moments of pause dedicated to organising the information recorded up to that point and to make a balance of the progress of your programme. These moments should produce small summary reports and contribute to the engagement of key stakeholders. They can be shared and discussed during work sessions with target groups, partners or staff members.

Monitoring periods should be planned in advance. They offer best results when in line with relevant stages in your WIP’s implementation, such as the completion of a training module or the transition from a classroom learning cycle to a hands-on work experience.

Monitoring allows you to:

  • Check if your WIP is still on the right track and make timely adjustments;
  • Remain aware
  • Improve your team’s performance.